21. Feb, 2020

HEALTH & SAFETY

OCCUPATIONAL HEALTH & SAFETY 

Policy: 

Donate A Dollar A Week Inc. (DA$AW) is committed to preventing workplace injury and illness and ensuring a safe and secure working environment for volunteers and visitors. We recognise that health and safety is an integral part of every activity we perform and as such we endeavor to maintain current knowledge of our obligations under Victorian and Federal Occupational Health and Safety legislation (Occupational Health and Safety Act 2004 & 2017 Regulations). All our staff/volunteers/Volunteers have a duty of care to ensure that they work in a manner that is not harmful to their own health and safety and the health and safety of others. The following statements reflect DA$AW’s commitment to OH&S: 

  • We strive to encourage consultation between The Board of management and Volunteers on all matters pertaining to OH&S matters as obligated under the legislation.
  • We strive to ensure the Donate A Dollar A Week Inc. environment and facilities are adequate, and provide for the comfort, safety and security of staff/volunteers and visitors.
  • Donate A Dollar A Week Inc. endeavours to ensure that occupational health and safety responsibilities are defined and appropriately promulgated.
  • Incidents and all injuries involving all staff/volunteers and others that occur in the workplace are documented and managed professionally and ethically.
  • At induction and periodically all staff/volunteers are instructed in safety matters/issues
  • DA$AW OH&S policies are regularly reviewed to reflect changes in state and federal legislative requirements.
  • Donate A Dollar A Week Inc. Board of Management seeks the cooperation of all volunteers in attaining our occupational health and safety objectives and in creating a healthy and safe working environment.

  

INCIDENT REPORTING

Policy:

Donate A Dollar A Week Inc. is committed to risk management including following up incidents, injuries and near misses. It is a legal requirement under the Work Health and Safety (WH&S) Legislation and for insurance purposes, to report any injury sustained or thought to be sustained in the workplace, recognizing that good reporting also leads to effective prevention. Donate A Dollar A Week Inc. encourages the identification, analysis and prevention of errors, failure or inadequate systems that can potentially be a risk to staff/ambassadors/volunteer’s safety to assist with risk management strategies.

 Procedure:

Staff/volunteers/Ambassodor’s must use the Donate A Dollar A Week Inc. Incident Report Formto report any incidents.

 Completed reports are:

 Completed as soon as possible after incident occurs, preferably within 24 hours 

  • Forwarded immediately to the Donate A Dollar A Week Inc. Charity Manager
  • Any additional medical or other certificates, reports, pathology or other documents related to the accident/incident are also forwarded to the Donate A Dollar A Week Inc. Charity Manager
  • For injury occurring as a course of a volunteer’s work, Work Cover reporting protocols must also be followed.

 NB: It is a legal requirement to report all injuries sustained in the workplace.

  

EQUAL OPPORTUNITY, BULLYING & HARASSMENT

 Policy:

Donate A Dollar A Week Inc.is committed to the principles of merit, fairness and respect for all people. We seek to provide a working environment in which all staff/volunteers are able to perform their duties without being subject to discrimination or inappropriate behaviour.  Donate A Dollar A Week Inc. complies with our legal obligations and has a range of policies and procedures to encourage Equal Opportunity and prevent discrimination, bullying and harassment. These include:

  • a policy preventing bullying and harassment of any kind, including sexual harassment, in this workplace.
  • a grievance procedure for complaints arising from breaches of these policies.

 All staff/volunteers working at this practice has the responsibility to:

  • Treat all people in this workplace fairly and with respect.
  • Refrain from behaviour which could constitute harassment, bullying or discrimination
  • Report any incidents of harassment, bullying or discrimination to the designated complaints person
  • Maintain confidentiality if they are involved in complaints.

 

Bullying and Harassment Policy

 There are a number of laws in Australia dealing with issues related to bullying and harassment including EEO legislation, OHS requirements, criminal law, defamation and common law provisions such as negligence.  These laws all require the employer to take all reasonable steps to stop bullying and harassment in the workplace, including:

  • Policies and procedures to prevent bullying and harassment
  • Dealing with grievances in a fair, appropriate and timely manner. 

 

Bullying and harassment is defined as any unwelcome behaviour or communication that has no legitimate function in the workplace and intimidates, humiliates or offends another person.   Any form of bullying or harassment is totally unacceptable in this practice.Donate A Dollar A Week Inc. regards these actions and any similar behaviour as serious misconduct and any person who is found to be behaving in this manner may have their employment terminated. 

 

Anti-discrimination Policy

 Donate A Dollar A Week Inc. does not discriminate on the basis of:

  • race (including colour, nationality and ethnic origin).
  • family status including marital status and responsibilities as a carer.
  • sexual orientation and lawful sexual activity.
  • age.
  • gender and gender identity.
  • physical Features.
  • political beliefs or activity.
  • religious beliefs or activity.
  • breastfeeding.
  • impairment including physical, intellectual or psychiatric.
  • pregnancy or potential pregnancy.
  • political opinion or activity.
  • criminal record.
  • union membership or industrial activity.
  • personal association with a person with any of the above characteristics.

 Procedure:

If staff/volunteers are aware of a breach of this policy they should notify the Charity Manager or a Board member, where appropriate. Breaches of this policy are taken seriously and the manager notified will follow the steps outlined in the Donate A Dollar A Week Inc. grievance procedure.

 

USE OF SOCIAL MEDIA

 Policy:

Donate A Dollar A Week Inc. staff/volunteers must protect their professional reputation and that of Donate A Dollar A Week Inc. when using social media such as Facebook, Twitter, LinkedIn and blogging.

Staff/volunteers involvement in social media may lead to personal details or comments being available in the public arena. It is important that staff/volunteers ensure their conduct in using social media does not adversely reflect on their employment with DA$AW and they should therefore be careful to ensure their social media behaviour and conduct is appropriate for Donate A Dollar A Week Inc. staff/volunteers.

 

VIOLENCE

 Policy:

Donate A Dollar A Week Inc and its staff/volunteers must take reasonable care of their own health and safety in the workplace, and the health and safety of others who may be affected by their actions (including omissions). In accordance with their obligations under the Victorian Occupational Health and Safety Act 2004 (the OHS Act) & 2017 Regulations

The safety and security of Donate A Dollar A Week Inc. staff/volunteers is of the highest importance to DA$AW. Threats, threatening behavior, acts of violence, or any related conduct which disrupts the organisation's ability to execute its mission will not be tolerated.

For the purpose of this policy, occupational violence and aggression is defined as any incident where a staff is abused, threatened or assaulted in circumstances arising out of, or in the course of, their employment.

Within this definition:

  • Threat means a statement or behaviour that causes a person to believe they are in danger of being physically attacked. It may involve an actual or implied threat to safety, health or wellbeing, and
  • Physical attack means the direct or indirect application of force by a person to the body of, or clothing or equipment worn by, another person, where that application creates a risk to health and safety.

Procedure:

Any person who makes threats, exhibits threatening behavior, or engages in violent acts on Donate A Dollar A Week Inc. Staff/volunteers or property may be removed from the premises and police will be notified. If an incident occurs or escalates, Donate A Dollar A Week Inc. staff/volunteers have immediate response options which includes:

  • Calling more senior staff/volunteers or anyone near-by for assistance
  • Calling the police

 

FOOD HANDLING AND STORAGE

Policy:

Donate A Dollar A Week Inc. recognises the need for effective food handling and storage practices to ensure that the food is not contaminated, nor allowed to become contaminated, or unfit to be eaten. All food which is handled (including preparing, eating or storing) is to be handled according to the recommended best practice.

 Procedure:

Best practice requires food handlers to take all reasonable measures not to handle food, or surfaces likely to come into contact with food, in a way that is likely to compromise the safety and suitability for consumption, of food. 

  

MANUAL HANDLING

 Policy:

Donate A Dollar A Week Inc. endeavours to ensure that all staff/volunteers always work in a safe and healthy work environment by identifying, assessing and controlling any manual handling risks.

While DA$AW is responsible for the health, safety and welfare of all staff/volunteers, hence all such workers must report potential and actual manual handling hazards.

Never lift or manually handle items larger or heavier than you can easily support. If you are in any doubt, do not hesitate to ask for help, but DO NOT attempt to lift the item by yourself.

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