CONFLICT OF INTEREST POLICY
The reputation and credibility of Donate-A-$-A-Week Inc. (DA$AW) rests on its ability to make fair, objective and impartial decisions in accordance with its Rules and Trust Deed. Consequently, it is essential to avoid situations where a conflict of interest may influence, or appear to influence, the decision-making process.
The Rules of DA$AW recognise that its Board members, Trustees and volunteers have broad interests and participate in many community, charitable and business activities.
The broader the individual’s experience, the more valuable the Trustee or member is to the aims & objectives of DA$AW. Situations may arise where a Trustee or member’s business or personal interests may be seen to be in conflict with a matter under consideration by the Board or it’s Trustees. In all such cases, the potential for conflict of interest needs to be recognised and disclosed, and appropriate steps taken to prevent influence or favoritism by any Trustee or Board member. To that end, the Trustee &/or member must stand aside from any considerations, deliberations or decisions to be made in respect to that particular matter. It is important to note that this policy applies equally to all investment and business decisions and related matters.
The Role of Ambassador for Donate A Dollar A Week Inc.
(Note: This is a part-time, voluntary, un-paid role. Your reward is in the satisfaction of making a contribution and helping those in need!)
Donate A $ A Week Inc. is a micro charity whose aim is to gather 1000 donors, each of whom contribute a minimum of $1.00 pw ($4.33 p/cm).
100% of all donor donations go to charity – a different cause every month. Regulatory and administration costs are met by sponsorship donations.
Following is the “Purpose” of DA$AW as prescribed in the Rules of Association.
1.The Purpose of DA$AW Inc. (The Association)
(1) The Association is established for the public charitable purposes of providing relief
community causes including but not limited to poverty, misfortune, disability, suffering,
helplessness, disease and illness in Australia and overseas.
(2) To achieve its principal purposes the Association may, without limitation:
a) Raise funds or encourage contributions by way of gifts, including recurring
donations, and providing these funds and/or gifts to eligible entities who provide
relief to such causes;
b) Provide information about and raise awareness of the causes and/or charities
supported by the Association; and
c) Carry out programs and public events to raise funds to provide relief to those in need.
2. As a DA$AW ambassador you will be required to:
- Understand, accept and support the aims, objectives, philosophy and direction of the Association
- Contribute ideas for the further development of policies and strategies to implement the ‘Purpose of DA$AW Inc.'
- Be part of a philantrophic team endeavouring to help those less fortunate
- Promote the aims & objectives of DA$AW wherever possible
- Contribute your skills and experience to our Marketing, Recruitment – both donors & sponsors, and Events – development & management initiatives.
- be a donor to DA$AW – a minimum of just $1.00 pw (Ideally, you will also be a Member of DA$AW - $52pa)
- Abide by DA$AW Codes of Conduct & Ethics and always represent DA$AW in a professional and ethical manner.
- A prospective Ambassador must be endorsed by at least two sitting Board members
- Any newly appointed Ambassador will be on probation for the first 6 months of their tenure.
- During the probationary period as an Ambassador a Police Check will be required.
- Be mindful of public safety and the potential of both public & personal risk of all activities relating to any DA$AW initiatives with which you may be involved, with an emphasis on complying with the Commonwealth Work Health & Safety Act & Regulations and the Victorian OH&S Act 2004 & Regulations 2017.
- Undertake duty of care assessments of any activity (whether actual or proposed) to be undertaken on behalf of DA$AW Inc.
- Be mindful of all communication activities, whether verbal or written. In this respect have an awareness of the provisions of the Commonwealth Equal Opportunity Act 2014 and the Victorian Equal Opportunity Act 2010.
- To report all DA$AW related activities, to the Charity Manager
3. As an Ambassadors you will ideally also:
- be a Member of DA$AW Inc. – Just $52 pa.
- Inspire people and organisations (your family, friends, colleagues and online networks) to support the aims & objectives of DA$AW by becoming donors and possibly Members.
- Have good connections and the self-confidence to reach out and arrange your own talks on the charity and work/goals of DA$AW, to community groups and provide DA$AW with feedback.
- Getting people involved in fundraising appeals or encouraging your contacts to take part in events. Examples may be arranging an event such as a dinner or a walk/run etc; for DA$AW.
4. Who might be attracted to this role?
You may be attracted to this role if you:
- are looking for a flexible volunteering role
- have an empathy with the aims & objectives of DA$AW and would like to share its story
- would like to get involved with a variety of tasks supported by the DA$AW Board of Directors.
- have public speaking skills. (although not essential)
- enjoy fundraising and would like to connect with like-minded people.
5.What DA$AW offers in return
We are committed to supporting our Ambassador’s, Board members, Donors, Sponsors, Members & Volunteers and offer the following:
- a monthly e-newsletter on what’s happening and presenting ways to get involved
- the opportunity to dialogue with other like-minded individuals
- regular updates about DA$AW and the difference you are making
- reimbursement of out-of-pocket expenses. (as long as they are authorised beforehand)
See our website & Facebook page to find out more about DA$AW Inc.
To register your interest please Email us at firstname.lastname@example.org.
For further information please telephone the writer on 0409 184 917
Thank you for your interest
DA$AW Inc. CODE of ETHICS
- Respect for our donors and the communities we work with and serve.
- Honesty and integrity in our actions.
- Responsibility and accountability for our decisions and their consequences.
We are committed to:
- Acting honestly, truthfully and with integrity in all our transactions and dealings;
- Avoiding conflicts of interest;
- Appropriately handling actual or apparent conflicts of interest in our relationships;
- Treating our grantees fairly;
- Treating every individual with dignity and respect;
- Treating our donors, volunteers & sponsors with respect, fairness and good faith and providing conditions that safeguard their rights and welfare;
- Being a good corporate citizen and complying with both the spirit and the letter of the law;
- Acting responsibly toward the communities in which we work and for the benefit of the communities that we serve;
- Being responsible, transparent and accountable for all of our actions; and
- Improving the accountability, transparency, ethical conduct and effectiveness of the nonprofit field.
CODE of CONDUCT
Donate-A-$-A-Week Inc; (The Association) has a mission to provide help to those in need. In delivering our services our Board of Management and volunteers work with each other and the public at large. The following Code of Conduct (“the Code”) is designed to allow the Association to employ integrity and credibility with the public and within the Association. This Code applies to all members, associate members, ambassador’s, volunteers and any third party service providers.
1. Always act with fairness, honesty, integrity and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, colour, creed, ancestry, place of origin, political beliefs, religion, marital status, health status, disability, age, or sexual orientation.
2. Promote the mission and objectives of DA$AW Inc; in all dealings with the public on behalf of the Association and within the Association.
3. Provide a positive and valued experience for those receiving service within and outside the Association.
4. Act with honesty and integrity and in accordance with any professional standards and / or governing laws and legislation that have application to the responsibilities you perform for or on behalf of DA$AW Inc.
5. Comply with both the letter and the spirit of the aims & objectives of DA$AW Inc.
6. Adhere to the rules, policies and procedures of DA$AW Inc. and support the decisions and directions of the Board and its delegated authority.
7. Take responsibility for your actions and decisions.
8. Conflict of interest: A conflict of interest arises when a person participates in a decision about a matter which may benefit or be seen to benefit that person because of his/her direct or indirect monetary or financial interests affected by or involved in that matter.
It is the duty of any person taking part in the operations of DA$AW Inc; to adhere to the Conflict of Interest Policy at all times. In the event that such a matter arises, the person shall formally disclose the interest, refrain from attempting to persuade or influence other persons participating in the decision, and shall not cast any vote on the matter.
9. Confidentiality: Respect and maintain the confidentiality of information gained as a volunteer and including, but not limited to, all computer software and files, the DA$AW Inc; business documents and printouts, and all volunteer, membership, donor and supporter records.
10. Respect and maintain the confidentiality of individual personal information about all persons irrespective of their personal circumstances, beliefs etc.
POLICY: Charity selection criteria
The determination of which charities will be recipients of Donate-A-$-A-Week (DA$AW), is guided by DA$AW’s purposes; set out below:-
(1) The Association is established for the public charitable purposes of providing relief to community causes including, but not limited to, poverty, misfortune, disability, suffering, helplessness, disease and illness in Australia and overseas
(2) To achieve its principal purposes DA$AW may, without limitation:
(a) Raise funds or encourage contributions by way of gifts, including recurring donations, and providing these funds and/or gifts to eligible entities who provide relief to such causes;
(b) Provide information about and raise awareness of the causes and/or charities supported by the Association; and
(c) Carry out programs and public events to raise funds to provide relief to those in need.
Charity selection criteria is as follows:-
- Must meet the legal and status requirements by which DA$AW is required to operate under its incorporation and registration obligations. This includes DGR requirements as stipulated by the terms of the DA$AW TRUST DEED, and, the relevant ATO governance provision
- Consistent with DA$AW objective ‘to alleviate human suffering’- selection is based on human related charities.
This includes, but is not limited to, health, education, poverty hunger, sickness, displacement, asylum seeking, refugees and medical research
Animals, ecosystems, and environments are important, but our resources are scarce, so our focus is narrow.
DA$AW takes a silent position on non-preferred options and will maintain a consistent message that its focus is ‘human suffering’.
- Charities can support causes both in Australia or overseas, provided Criteria 1 is met
DA$AW does not donate to any charity directly linked to a religious or political organization (unless it is acting as the bona fide collection agent for a disaster or similar cause).
Number of charities supported per month
The aim is to support as many charities as possible from donated funds.
Whenever the monthly donation pool is less than $500, the assigned pool will be given to one charity.
When the pool regularly exceeds $500 by $125 or more an additional charity will be considered for support:
In these circumstances, the distribution portions of the monthly pool will be determined at the discretion of the charity administrator(s) who undertake day to day administration of the charity.
Procedure for creating the specific selected charity list
- The Administration Manager will circulate a list of eight (8) charities each four months. Each Board member will then insert his/her choice for each month. The charity with the greatest %age of votes will be deemed to be the chosen charity for the selected month. There will be no follow up for those who fail to respond to the selection process.
- The 8 charities nominated will be a combination of new charities & past charity recipients with a leaning towards past recipients. (See possible exceptions below}
- The process of monthly allocation/disbursement of funds will be no less than 50-50% Australian and overseas charity recipients with a leaning towards more overseas causes, but not exceeding 75%.
- New charities for consideration should be advised to the Administration Manager and these will be added to the ‘master’ list of potential future recipient organisations. No promises or commitment to include as a ‘definite’ future recipient is given. There are already some 50 charities listed.
- New charities submitted/recommended by existing donors will be given a high priority, provided that they meet “DA$AW Purposes” (see below) and our Taxation eligibility criteria.
- Where there is a possible leveraging advantage (political or you scratch my back, I scratch yours etc.) presented in selecting a particular/one off charity which may be represented to any Board member, then that charity will be given preference provided both DA$AW & ATO criteria are met.
- Where/when appropriate eg; emergency situation such as earthquake, tsunami, drought etc; additional charities may be inserted into any particular month, providing sufficient funds are available and all other criteria are met.